Coversheet


CITY OF RIVIERA BEACH CITY COUNCIL AGENDA ITEM SUMMARY

Meeting Date:	10/19/2016
Agenda Category:	CONSENT RESOLUTION

Subject:

Authorize submittal of grant applications and Execution of grant agreements (2) to the Florida Recreation Development Assistance Program (FRDAP) for renovations at Cunningham Park.

Recommendation/Motion:

Authorize the submittal of (2) grant applications to the Florida Recreation Development Assistance Program for $200,000 and $50,000 for the renovations to Cunningham Park. Authorize the Execution of the grant agreement(s) upon award.

Originating Dept	Parks and Recreation	Costs
User Dept.	Parks and Recreation	Funding Source	There is $793,554 budgeted in FY 2017 CIP. FRDAP is only one source of alternative funds. Parks and Recreation will look to leverage all opportunites for funding.The project will be bid in the fall of 2017.
Advertised	No	Budget Account Number	310-1234-572-0-6352
Date
Paper
Affected Parties	Not Required

Background/Summary:

The Florida Recreation Development Assistance Program (FRDAP) is a State of Florida grant assistance program for Parks and Recreation facilities. In this funding cycle municipalities can apply for up to (2) grants for $200,000.00 each. The Parks and Recreation Department is prepared to submit two (2) grant applications 1)$200,000 and 2) $50,000 for the renovations at Cunningham Park. Both applications require a 100% match, which is budgeted in the FY17 capital budget.

The Parks and Recreation Dept. will utilize a piggyback contract for RMPK Funding Group to score the project,write the grant, submit the grant, track the grant and answer any questions from the funder. The vendor will also defend the application to the funding agency. The fee to provide this service is $3,500.00 or 1.4% of the grant amount. The fee is reimbursable by the grant if awarded. The Department uses this type of service as it makes the application more complete, leverages the relationships and expertise of the vendor and increases the City's chance of a successful application.

Presently the project has $793,554 budgeted. The project will go out for bid this fall, the grant rankings will be announced in January with funds available July 2017. However, expenses for the project from June 2016 will be eligible for reimbursement, therefore not delaying the project.

The application deadline is October 28, 2016

Fiscal Years	2017
Capital Expenditures	793,554.00
Operating Costs	n/a
External Revenues
Program Income (city)	n/a
In-kind Match (city)	250,000
Net Fiscal Impact	n/a
NO. Additional FTE Positions (cumulative)	no


III. Review Comments

A. Finance Department Comments:

B. Purchasing/Intergovernmental Relations/Grants Comments:

C. Department Director Review:

Contract Start Date
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe

ATTACHMENTS:
File Name	Description	Upload Date	Type
FRDAP_resolution_09_28_2016.doc	Resolution - FRDAP	9/28/2016	Resolution
2016_FRDAP_Grant_Cycle.pdf	Grant announcement	9/22/2016	Cover Memo
Strategic_Alternative_Funding_Planning_Chart-_RVB.pdf	Alternative Funding Strategic Plan For Parks	9/22/2016	Cover Memo
Cunnigham_Park_Site_Plan.pdf	Cunnigham Park Site Plan	9/26/2016	Cover Memo

REVIEWERS:
Department	Reviewer	Action	Date
City Manager	Mitchell, Dorothy	Approved	10/10/2016 - 3:14 PM