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CITY OF RIVIERA BEACH CITY COUNCIL AGENDA ITEM SUMMARY

Meeting Date:	10/19/2016
Agenda Category:	RESOLUTION

Subject:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVIERA BEACH, PALM BEACH COUNTY, FLORIDA, AWARDING RFP NO. 805-16 TO C.A.P. GOVERNMENT, INC., FOR PLAN REVIEW AND INSPECTION SERVICES; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH C.A.P. GOVERNMENT, INC.; AUTHORIZING THE DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES TO MAKE PAYMENT IN ACCORDANCE WITH SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE.

Recommendation/Motion:

City staff recommends approval of this Resolution.

Originating Dept	Purchasing	Costs	N/A
User Dept.	Community Development - Building Division	Funding Source	Department of Community Development; $140,000 estimated annual expenditure.
Advertised	No	Budget Account Number	Department of Community Development (No. TBD)
Date
Paper
Affected Parties	Not Required

Background/Summary:

The City’s Building Division has an immediate need for additional plan review and inspection services. RFP No. 805-16 for “Plan Review and Inspection Services” was issued by the City on June 5, 2016, and multiple proposals were received in response shortly thereafter. On July 28, 2016, the Evaluation Committee for RFP No. 805-16 assembled, reviewed and ranked all six proposals received. On August 30, 2016, the Evaluation Committee for RFP No. 805-16 assembled and conducted Oral Interviews with the entities responsible for the two highest ranked proposals from the aforementioned July 28, 2016, Evaluation Committee review.

Following the August 30, 2016 Oral Interviews, it was determined that C.A.P. Government, Inc., submitted the highest ranked proposal. C.A.P. Government, Inc., is qualified to and desires to provide plan review and inspection services for the City. City staff recommends approval of this Resolution.

Fiscal Years	2016-17	2017-18	2018-19
Capital Expenditures	N/A
Operating Costs	140,000	140,000	140,000
External Revenues	N/A
Program Income (city)	N/A
In-kind Match (city)	N/A
Net Fiscal Impact	N/A
NO. Additional FTE Positions (cumulative)	N/A


III. Review Comments

A. Finance Department Comments:

B. Purchasing/Intergovernmental Relations/Grants Comments:

C. Department Director Review:

Contract Start Date
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name	C.A.P. Government, Inc.
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe

ATTACHMENTS:
File Name	Description	Upload Date	Type
Resolution_for_RFP_No._805-16_10.5.2016.docx	Resolution for RFP No. 805-16, 10.5.2016	9/30/2016	Resolution
Exhibit_No._1_-_C.A.P._Government__Inc._Contract.pdf	Exhibit No. 1 - C.A.P. Government, Inc. Contract	9/30/2016	Resolution
Exhibit_A_-_CAP_Agreement.pdf	Exhibit A - CAP Agreement	9/30/2016	Resolution
Exhibit_B_-_CAP_Agreement.pdf	Exhibit B - CAP Agreement	9/30/2016	Resolution
Award_Recommendation_Memo__RFP_805-16_CAP_Govt.pdf	Award Recommendation Memo, RFP 805-16 CAP Govt	9/30/2016	Backup Material
Purchasing_Recommendation_Letter__RFP_805-16_CAP_Govt.pdf	Purchasing Recommendation Letter, RFP 805-16 CAP Govt	9/30/2016	Backup Material

REVIEWERS:
Department	Reviewer	Action	Date
Community Development	Answerer	Approved	9/30/2016 - 1:21 PM
Purchasing	Answerer	Rejected	9/30/2016 - 2:44 PM
Community Development	Answerer	Approved	10/4/2016 - 9:56 AM
Purchasing	Answerer	Approved	10/4/2016 - 10:38 AM
Finance	sherman, randy	Approved	10/12/2016 - 12:25 PM
Attorney	Answerer	Approved	10/12/2016 - 2:22 PM
City Clerk	Robinson, Claudene	Approved	10/12/2016 - 4:49 PM
City Manager	Answerer	Approved	10/12/2016 - 5:51 PM