In December of 2015 the Public Works Fleet Services mechanics had discussions with the Florida Public Service Employee International Union (SEIU) regarding tool allowances for the fleet mechanics. A representative from SEIU then contacted the Human Resources Department regarding the issue and the Public Works Director was in turn contacted regarding the tool allowance. The Public Works Director agreed that a tool allowance should be considered for mechanics given that this is an industry standard that is practiced in many governmental agencies.

Subsequently, there was a meeting between the Public Works Director, the Human Resources Director, the SEIU representative and one of the Human Resource Administrators where the topic was further discussed. In the meeting it was determined that a Memorandum of Understanding (MOU) would need to be drafted to determine the amount of the allowance, the frequency of the allowance and what types of tools the mechanics are expected to purchase with the tool allowance.

Mechanics, at the initial time of hiring, are expected to have their own tools to perform their jobs, but in many governmental organizations the employer is then responsible for providing the mechanics with a means of replacing the tools as needed due to normal wear and tear. That “means” of replacement is by way of a tool allowance that is given in many different ways ranging from an annual lump sum to a specified amount given at each pay period.

Based on the fact that the mechanics need specific tools to effectively perform their work functions it is staff’s recommendation that the MOU be approved by City Council.