Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 8/3/2016 
Agenda Category:REGULAR RESOLUTION

Subject: Extension of agreement with Palm Beach Shores for the provision of Emergency Medical  and Fire Services through December 31, 2022

Recommendation/Motion: 

Originating Dept Fire-Rescue  Costs  
User Dept.Fire-Rescue Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

Riviera Beach Fire Rescue currently provides Emergency Medical and Supplemental Fire Services to Palm Beach Shores. The current extension is set to expire on December 31, 2016. Palm Beach Shores is requesting an extension of Emergency Medical and Fire Services through December 31, 2022.

 

 EMS FEES; TRANSPORT FEES: Palm Beach Shores agrees to pay Riviera Beach Three Hundred Five Thousand Seven Hundred Thirty six dollars ($305,736) for EMS and Emergency Transport Services for the first year commencing January 1, 2017. This fee shall be payable in two (2) equal semi-annual installments of $152,868, due on March 1, 2017 and September 1, 2017. Thereafter, each installment shall be made on March 1, and September 1, of each year. Subsequent increases to the $305,736 fee will occur and be effective annually on March 1, at a rate of three percent (3%) per year. Except for the first installment, an invoice for EMS fees shall be submitted to Palm Beach Shores approximately thirty (30) days prior to the due date of each installment. All fees for ambulance transport shall be at the City’s prevailing rate and shall be charged directly to the patient utilizing the service, and shall be billed, collected, and retained in full by Riviera Beach as compensation for rendering such services. 

 

FIRE RELATED FEES:  After the third fire related response in a calendar year Palm Beach Shores agrees to pay Riviera Beach a fee for service using the following rate structure. These fees will increase by five percent (5%) effective January 1, 2020. Billing will occur in March and September for fees accumulated in the previous 6 (six) months.

 

  •  Engine               $775 for the first hour or fraction thereof
  •  Aerial/Ladder    $950 for the first hour or fraction thereof
  •  Rescue               $625 for the first hour or fraction thereof
  •  Command          $450 for the first hour or fraction thereof

 Any responses lasting in excess of 1 (one) hour in duration or any fraction thereof shall be billed on the schedule set forth below:

 

  •  Engine                $1,550 per hour or fraction thereof after the first hour
  •  Aerial/Ladder     $1,800 per hour or fraction thereof after the first hour
  •  Rescue                $1,250 per hour or fraction thereof after the first hour
  •  Command              $900 per hour or fraction thereof after the first hour

 In cases where fire related assistance is requested by Palm Beach Shores and Riviera Beach’s dispatch protocol dispatches units other than those requested, and upon arrival Riviera Beach determines that certain units can be immediately made available, no charge shall be made for those units.

 In the event of a catastrophic incident or emergency where Riviera Beach is required to utilize non-reusable supplies, Riviera Beach may require reimbursement of replacement cost from Palm Beach Shores.

 

 LEVEL OF SERVICE: Riviera Beach shall at all times conduct the Fire, EMS, ALS and BLS transport services in a proper and efficient manner and shall keep all vehicles and equipment properly serviced and maintained in a good state of repair and shall at all times meet the criteria set forth in applicable state and local statutes.

 

 
Fiscal Years20172018201920202021
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)$305,736$311,851$318,088$324,450$330,939
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
Resolution_Palm_Beach_Shores_2022.docxResolution7/14/2016Resolution
ILA_PBS_July_2017-22_EMS_Fire.docxInterlocal PBS EMS & Fire Services exp 20227/14/2016Agreement
Town_of_Palm_Beach_Shores_Interlocal_Exp_2016.pdfPBS Interlocal Exp 20167/14/2016Backup Material
Palm_Beach_Shores_June_Sept_Agreement_(1).pdfPBS June-Sept Agreement7/14/2016Backup Material
PBS_May_2015_Interlocal_Agreement.pdfPBS May Agreement7/14/2016Backup Material
PBS_March_April_Interlocal_Agreement.pdfPBS March - April7/14/2016Backup Material
PBS_Original_Interlocal_Agreement.pdfPBS Original Agreement7/14/2016Backup Material
REVIEWERS:
DepartmentReviewerActionDate
Fire AnswererApproved7/14/2016 - 1:34 PM
Financesherman, randyRejected7/19/2016 - 8:28 AM
Fire AnswererApproved7/25/2016 - 4:54 PM
Financesherman, randyApproved7/25/2016 - 5:10 PM
AttorneyAnswererApproved7/25/2016 - 5:15 PM
City ClerkRobinson, ClaudeneApproved7/26/2016 - 4:51 PM
City ManagerAnswererApproved7/26/2016 - 4:52 PM