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CITY OF RIVIERA BEACH CITY COUNCIL AGENDA ITEM SUMMARY

Meeting Date:	7/20/2016
Agenda Category:	PRESENTATIONS

Subject:

CIVIL SERVICE BOARDS UPDATES & RECOMMENDATION

Recommendation/Motion:

A) Rewrite the Civil Service Ordinance

a. Limit duties to determination of employee appeals

b. Incorporate employment testing into the recruitment process

c. Meet quarterly and as requested in response to employee appeals

d. Establish an on-demand Hearing Officer Contract

B) Eliminate the Civil Service Ordinance(Ordinance 2660)

Originating Dept	HUMAN RESOURCES	Costs
User Dept.	HUMAN RESOURCES	Funding Source
Advertised	No	Budget Account Number
Date
Paper
Affected Parties	Not Required

Background/Summary:

Per Ordinance 2660 the Civil Service Boards have the following functions and duties :

Make periodic reports at least once per year of the activities of the board and of the needs of the City relating to the City Manager.
Adopt, and amend as necessary, a code of regulations which pertains to their own operating procedures.
Adopt rules and regulations regarding the hearing adjudication of grievances relating to demotion, suspension, and dismissal upon appeal from a decision of the City Manager. The rules and regulation are subject to approval of the City Council.
Certification by the board chairperson and Human Resources Director of the eligibility list to fill position and promotions.Review the hearing officer's grievance findings of facts and render the decision within thirty (30) calendar days.
Make the determination on employee appeals.

Current Status of the Civil Service Boards:

Board chairperson (General Employees Fund)/vice chairperson (certifying the eligibility list ONLY with a plan to reactivate the board when requested

Between the effective date of Ordinance 2660 (March 15, 1995) and today the functions and duties of the civil service boards have been reduced to the board chairperson/vice chairperson certifying the eligibility list ONLY with a plan to reactivate the board when requested. The last documented request to activate either civil board is 2009. This transition has taken place over the years without formal documentation and/or City Council approval. The functions and duties of the civil service boards have been integrated into the normal operation of the Human Resources Department. A conservation projection of the timeline (45 to 60 days) and budget impact ($90,000 annually) to fully engage the civil service boards is attached.

Additionally, I have attached a summary report from a limited survey of civil service board utilization at nearby cities.

Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city)
Net Fiscal Impact
NO. Additional FTE Positions (cumulative)


III. Review Comments

A. Finance Department Comments:

B. Purchasing/Intergovernmental Relations/Grants Comments:

C. Department Director Review:

Contract Start Date
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe

ATTACHMENTS:
File Name	Description	Upload Date	Type
Copy_of_Civil_Service_Board_Timeline_071116.xlsx	Civil Service Board Timeline	7/11/2016	Backup Material
Copy_of_Sr_Asst__Hearing_Off_Projected_Cost_062016.xlsx	Sr. Staff Hearing Off Projected Cost	7/11/2016	Backup Material
Copy_of_Civil_Service_Board_Survey_062016.xlsx	Civil Service Board Survey	7/11/2016	Backup Material
CIVIL_SERVICE_BOARDS_UPDATE___RECOMMENDATION_071116.pdf	Civil Service Boards Update & Recommendation	7/11/2016	Backup Material

REVIEWERS:
Department	Reviewer	Action	Date
Human Resources	Answerer	Approved	7/11/2016 - 12:27 PM
Finance	sherman, randy	Approved	7/12/2016 - 1:52 PM
Attorney	Answerer	Approved	7/12/2016 - 3:22 PM
City Clerk	Robinson, Claudene	Approved	7/12/2016 - 4:22 PM
City Manager	Answerer	Approved	7/12/2016 - 4:37 PM