Coversheet


CITY OF RIVIERA BEACH CITY COUNCIL AGENDA ITEM SUMMARY

Meeting Date:	8/3/2016
Agenda Category:	CONSENT RESOLUTION

Subject:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVIERA BEACH, PALM BEACH COUNTY, FLORIDA, REQUESTING AUTHORIZATION TO PROCURE JUNIPER NETWORK DEVICES BY USING THE 43220000-WSCA-14-ACS AND PROFESSIONAL SERVICES INSTALL FOR JUNIPER NETWORK DEVICES FROM HAYES COMMUNICATIONS USING THE 973-561-10-1-IT CONSULTING SERVICES IN THE AMOUNT OF $355,755.42 FROM FUND ACCOUNT: 312-0243-516-0-6351; AUTHORIZING THE MAYOR TO EXECUTE SAME; AND PROVIDING AN EFFECTIVE DATE

Recommendation/Motion:

Information Technology Division recommends Council Authorizing the Mayor to execute the agreement for the purchase of Juniper Network Devices.

Originating Dept	INFORMATION TECHNOLOGY	Costs	$355,755.42
User Dept.	INFORMATION TECHNOLOGY	Funding Source	IT STRATEGIC MASTER PLAN
Advertised	No	Budget Account Number	312-0243-516-0-6351
Date
Paper
Affected Parties	Not Required

Background/Summary:

Network switches are computer networking devices that connects devices together on a computer network. These devices receive, process and forward data to their appropriate destination location (e.g: Internet, Servers, etc.)

On July 15, 2015 the City approved Resolution 89-15 adopting an Information Technology Strategic Master Plan (Master Plan). The Master Plan identified a network infrastructure where 76% of the network devices currently installed in the City are past their useful life. The Master Plan recommended the City outdate technologies running the City’s Network Infrastructure.

Some of those flaws are the obsolescence of network switching devices that cause:

· Stifled network speed performance

· Risk of specific locations network downtime due to malfunction of network switches due to age.

Purchasing evaluated quotes on Juniper Network Devices and recommends purchasing the equipment from Hayes Communication who provided the lowest bid at $355,755.42 utilizing the State contract 973-561-10-1-IT.

Fiscal Years	2016
Capital Expenditures	355,755.42
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city)
Net Fiscal Impact
NO. Additional FTE Positions (cumulative)


III. Review Comments

A. Finance Department Comments:

B. Purchasing/Intergovernmental Relations/Grants Comments:

C. Department Director Review:

Contract Start Date
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe

ATTACHMENTS:
File Name	Description	Upload Date	Type
Procure_Juniper_Network_Devices_Resolution.docx	Resolution - Juniper Network Devices	7/22/2016	Resolution
2016-06-14-Resolution_to_Procure_Juniper_Network_Devices_Background.pdf	Background Documentation	6/17/2016	Backup Material
Network_Devices_Recommendation-Juniper.pdf	Purchasing Recommendation Letter-Juniper	7/12/2016	Cover Memo
2016-05-31-43220000-WSCA-14-ACS-Data_Communication_Products__Services.pdf	2016-05-31-43220000-WSCA-14-ACS	7/12/2016	Backup Material
2016-05-31-973-561-10-1-IT_Consulting_Services.pdf	2016-05-31-973-561-10-1-IT	7/12/2016	Backup Material
Hayes_Commmunication_Network_Quote.pdf	Hayes Communication Quote	6/17/2016	Backup Material
Copper_Riviera_Network_Quote.pdf	Copper Riviera Quote	6/17/2016	Backup Material
SANforce_Network_Quote.pdf	SANForce Quote	6/17/2016	Backup Material
Resolution_89-15-Approving_IT_Strategic_Master_Plan.pdf	Resolution 89-15 Approving IT Strategic Master Plan	6/17/2016	Backup Material
Riviera_Beach_IT_Strategic_Master_Plan_2015-2020.pdf	IT Strategic Master Plan	6/17/2016	Backup Material

REVIEWERS:
Department	Reviewer	Action	Date
Information Technology	Answerer	Approved	6/17/2016 - 12:44 PM
Finance	sherman, randy	Approved	7/12/2016 - 2:31 PM
Attorney	Answerer	Approved	7/12/2016 - 3:20 PM
City Clerk	Robinson, Claudene	Approved	7/12/2016 - 4:33 PM
City Manager	Answerer	Approved	7/21/2016 - 5:39 PM