Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 1/4/2017 
Agenda Category:CONSENT RESOLUTION
Subject: 

One year renewal of the contract with Control Communications, Inc. to provide equipment, materials, installation, and other professional services to the Police Department for the expansion of various technology projects.

Recommendation/Motion: 

Staff recommends that the City Council approve a one year renewal of the Contract with Control Communications to provide equipment, materials, installation, and other professional services to the Police Department for the expansion of various technology projects.

Originating Dept Police  Costs Not to Exceed $170,000.00 
User Dept.Police Funding SourceAccount No. 001-0817-521-0-4601
AdvertisedNo Budget Account NumberAccount No. 001-0817-521-0-4601
Date   
Paper   
Affected PartiesNot Required   
Background/Summary: 

On June 5, 2013, the City Council approved a three year Materials and Installation Contract (RFP No. 384-13 and Resolution No. 71-13) with Control Communications, Inc. to support the maintenance and expansion of various Law Enforcement technology projects.

 

Over the past three years, Control Communications has provided services consistent with the terms of the contract, and has provided excellent customer service.  The renewal of this contract is required in order to have an independent contractor capable of supporting over 200 technology infrastructure items (i.e., cameras, IAPs, access points, subscriber modules, canopy clusters, etc.) that are installed on light poles, roof tops, and the Police Department Communications Tower.  The contractor is a Motorola certified partner, and capable of providing tower climbers and other specialized services not available from City staff.

 

Staff has negotiated with Control Communications and the terms and pricing in the original contract will remain the same.

 

Based on the needs outlined in this memorandum, the Police Department recommends extending the term of this contract for an additional one year period.

 
Fiscal Years20162017
Capital Expenditures
Operating Costs50,000.00120,000.00
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date7-6-16
Renewal End Date7-5-17
Number of 12 month terms this renewalOne (1)
Dollar AmountNot to Exceed $170,000.00
Contractor Company NameControl Communications, Inc.
Contractor ContactCarolyn Hodge
Contractor Address

3650 Hacienda Boulevard

Suite C

Davie, Florida  33314

Contractor Phone Number954-791-8040
Contractor Emailchodge@controlusa.com
Type of ContractOther
DescribeMaterial, installation, and other professional services
ATTACHMENTS:
File NameDescriptionUpload DateType
Resolution_Control_Communications_Inc_Renewal_12-2-16.docRESOLUTION: Control Communications12/2/2016Resolution
Control_Communications_Letter_-_Contract_#_384-13_Materials_Installation_Contract_Extension_Agreement_2016-2017.pdfLetter from Control Communications agreeing to original terms and pricing6/10/2016Backup Material
Riviera-Control_Contract_#384-13__Materials__Installation_Contract_Exec___6-10-16.pdfOriginal Agreement with Control Communications6/10/2016Backup Material
REVIEWERS:
DepartmentReviewerActionDate
Police Madden, MichaelApproved6/16/2016 - 12:54 PM
PurchasingAnswererRejected6/27/2016 - 4:30 PM
Police Madden, MichaelApproved12/2/2016 - 2:48 PM
PurchasingAnswererApproved12/12/2016 - 3:47 PM
Financesherman, randyRejected12/13/2016 - 10:16 AM
Police Madden, MichaelApproved12/19/2016 - 9:32 AM
PurchasingAdmin, RivieraApproved12/29/2016 - 11:26 AM
Financesherman, randyApproved12/29/2016 - 11:30 AM
AttorneyBusby, Lina Approved12/29/2016 - 12:23 PM
City ClerkRobinson, ClaudeneApproved12/29/2016 - 12:32 PM
City ManagerAnswererApproved12/29/2016 - 4:11 PM