Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 6/15/2016 
Agenda Category:CONSENT RESOLUTION

Subject: To provide authorization to the Purchasing Division to utilize terms and pricing available through Department of Management Services and AT&T Mobility National Accounts, LLC., to secure wireless devices and broadband services for the City using AT&T as service provider.

Recommendation/Motion: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVIERA BEACH, PALM BEACH COUNTY, FLORIDA, authorizing the purchasing division to utilize terms and pricing available through the Florida Department of Management Services and AT&T Mobility National Accounts, LLC. Agreement on a month to month basis as established by the State of Florida Contract No. DMS-10/11-008a; and providing an effective date.

Originating Dept Finance/Purchasing  Costs Current Billing T- Mobile $4300 a month and AT&T $14,693 = Current Total Monthly Cost $19,263 Swithcing over to AT&T proposed monthly charge is estimated at $16,884.  
User Dept.All City Departments/Divisions, City Council, City Manager's Office and City Attorney Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

The City of Riviera Beach provided authorization for  purchasing to utilize T-Mobile for wireless devices and broadband services in May 2014 utilizing the Western States Contracting Alliance (WSCA) under resolution 42-14. Although an agreement was made for T-Mobile, the Police Department continued to use AT&T for their patrol cars along with the necessary hardware including the AVL and application. Although T-Mobile is authorized to provide services under the resolution, there was no specific resolution providing authorization for AT&T to provide the same.

It is the purpose of this resolution to authorize those users currently using AT&T due to reliability of service and to migrate all users from T-Mobile to AT&T to allow one service provider. One service provider will allow for greater review of billing and the ability to manage the account in-house for changes vs. asking the service provider to make the changes if requested.

Additionally, T-Mobile no longer provides free devices and the City has to pay approximately $700 for each new device. T-Mobile also does not provide for an upgrade during the period of the contract. AT&T does not charge for the I-Phone 6 or Samsung 5S at issuance or if a requested upgrade is requested.

It is the intent to secure new authorization for each wireless device ( cell or tablet). Additionally, monthly review of each person's usage will be provided to the person to approve their respective billing. Employees will also be required to sign an updated policy on proper use of all issued equipment.

Tighter management controls will be instituted to ensure proper use of devices and limit potential abuse.

 
Fiscal Years2015-2016 with combination of T-Mobile and AT&T2016-17 with AT&T
Capital Expenditures
Operating Costs$231,156$176,316
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
AT_T_Resolution.docResolution 6/7/2016Cover Memo
DMS-10_11-008A_amendment_10_executed_ATT.pdfState Contract6/7/2016Cover Memo
MCS-AT_T_Mobility-EUPL-Rates_10-05-2015.pdfAT&T Contract Pricing6/7/2016Cover Memo
REVIEWERS:
DepartmentReviewerActionDate
PurchasingAnswererApproved6/7/2016 - 2:47 PM
FinanceAnswererApproved6/7/2016 - 5:03 PM
AttorneyAnswererApproved6/8/2016 - 3:11 PM
City ClerkAnswererApproved6/9/2016 - 10:36 AM
City ManagerAnswererApproved6/9/2016 - 10:38 AM