| | | | | | | | CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY | | | | | | | |
| | | | | | | | | Meeting Date: | 7/6/2016 | | Agenda Category: | CONSENT RESOLUTION |
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| | | | | | | | | Subject: | A resolution awarding bid No. 759-16 to Farmer & Irwin Corp., of Riviera Beach, Florida to provide general maintenance, preventative maintenance and emergency repair services for all city-owned heating, ventilation and air conditioning (HVAC) units in an amount not to exceed $75,000.00 annually. |
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| | | | | | | | | Recommendation/Motion: | Staff recommends that the City Council approve the attached resolution. |
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| | | | | | | | | Originating Dept | Public Works | | Costs | $75,000.00 | | User Dept. | City | | Funding Source | Funds will be paid as needed by respective user department. | | Advertised | No | | Budget Account Number | Fund 000 Dept/Division 0000 Org. 000 Object 0
Reporting Category: 0000 | | Date | | | | | | Paper | | | | | | Affected Parties | Not Required | | | |
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| | | | | | | | | Background/Summary: | The City has and maintains eighteen (18) facilities that have a combined total of forty-five (45) heating, ventilation and air conditioning (HVAC) units. Standard practice for most mechanical equipment is to perform regular preventative maintenance which keeps the equipment functioning at optimal levels. Regular preventative maintenance also minimizes the unexpected breakdown of equipment which leads to increased costs for emergency repairs.
The City greatly benefits from having the convenience of being able to have emergency repairs done without receiving additional quotes which is time consuming and delays the time it takes to restore air conditioning to the building(s). The City’s current contract is no longer in effect and a new contract is required in order to be able to properly maintain the HVAC units.
The Purchasing Department solicited contractors for HVAC maintenance through the issuance of Bid #759-16. Based on bids provided Farmer & Irwin Corp. of Riviera Beach, Florida is the lowest responsive and responsible bidder.
Based on bid results, staff requests that City Council approve the contract with Farmer & Irwin Corp. to provide regular maintenance, preventative maintenance and emergency repairs to all City-owned HVAC units.
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| | | | | | | | | Fiscal Years | 2016 | 2017 | 2018 | 2019 | 2020 | | Capital Expenditures | | | | | | | Operating Costs | $35,000 | $75,000 | $75,000 | $75,000 | $75,000 | | External Revenues | NA | | | | | | Program Income (city) | NA | | | | | | In-kind Match (city) | NA | | | | | | Net Fiscal Impact | $35,000 | $75,000 | $75,000 | $75,000 | $75,000 | NO. Additional FTE Positions
(cumulative) | N/A | | | | |
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| | | | | | | | | A. Finance Department Comments: | | | | | B. Purchasing/Intergovernmental Relations/Grants Comments: | | | | | C. Department Director Review: | |
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| | | | | | | | | Contract Start Date | | | Contract End Date | | | Renewal Start Date | | | Renewal End Date | | | Number of 12 month terms this renewal | | | Dollar Amount | | | Contractor Company Name | | | Contractor Contact | | | Contractor Address | | | Contractor Phone Number | | | Contractor Email | | | Type of Contract | | | Describe | |
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| REVIEWERS: | | Department | Reviewer | Action | Date | | Public Works | Answerer | Approved | 6/20/2016 - 8:20 AM | | Purchasing | Answerer | Approved | 6/24/2016 - 12:29 PM | | Finance | sherman, randy | Approved | 6/24/2016 - 3:38 PM | | Attorney | Answerer | Approved | 6/27/2016 - 5:12 PM | | City Clerk | Robinson, Claudene | Approved | 6/27/2016 - 6:36 PM | | City Manager | Answerer | Approved | 6/28/2016 - 7:23 AM |
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