Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 8/3/2016 
Agenda Category:CONSENT RESOLUTION
Subject: SWITCHED ETHERNET NETWORK
Recommendation/Motion: Information Technology recommends The City Council to authorize the Mayor to execute the agreement for the purchase of a commercial-grade dedicated broadband service through AT&T.
Originating Dept INFORMATION TECHNOLOGY  Costs $6,613.85/month 
User Dept.ALL DEPARTMENTS Funding SourceVarious Departments - Communication Services
AdvertisedNo Budget Account NumberCommunication Services - Account 4101
Date   
Paper   
Affected PartiesNot Required   
Background/Summary: 

On July 15, 2015 the City approved Resolution 89-15 adopting an Information Technology Strategic Master Plan (Master Plan). The Master Plan recommended upgrading the current Switched Ethernet network bandwidth for each City Facility. The Purchasing Division reviewed competitive quotes for Switched Ethernet Services and has determined that the AT&T Metro Ethernet Solution Bandwidth provides the best value.

 

The City of Riviera Beach is in need of increasing the internal network speed of their current Switched Ethernet infrastructure. The City currently uses a small AT&T Metro/Switched Ethernet Services to provide network connectivity between facilities within the City. The current infrastructure houses 1293 devices that transmit data through one another through this Network. The pipe sizes of the current infrastructures are too small for the users at the facilities to experience proper business speeds and performance.

 

Having small Metro/Switched Ethernet Pipes cause network performance to degrade and makes data transfer slowly. By upgrading, the City will increase the internal network speed.  The network will be able to:

 

  • Provide staff and public users with faster download and upload speeds between sites.
  • Improved internet speeds at all sites.
  • Improved voice quality at all sites.
  • Consolidation of Servers to Main Data Center in City Hall saving the City $48,000 in physical server hardware purchased every 7 years for upgrades and replacement.

 

The AT&T cost is $6,613.85/month.

 

 

 
Fiscal Years201620172018
Capital Expenditures
Operating Costs$19,841.55$79,366.20$79,366.20
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
ATT_Metro_Ethernet_Service_Resolution.docxResolution - AT&T Switched Ethernet7/22/2016Resolution
2016-04-19-Resolution_to_Upgrade_AT_T_Metro_Ethernet_Service_Background.pdfBackground Documentation6/3/2016Backup Material
Ethernet_Switch_Recommendation.pdfPurchasing Recommendation-Switched Ethernet7/12/2016Backup Material
AT_T_Assisted_Switched_Ethernet.pdfSwitched Ethernet Contract Approved by Legal6/17/2016Backup Material
AT_T_ASE_Quote.pdfAT&T Metro Ethernet Quote5/31/2016Backup Material
Comcast_-_City_of_Riviera_Beach_Proposal_2.10.16.pdfComcast Quote6/9/2016Backup Material
RESOLUTION_89-15_Approving_IT_Strategic_Master_Plan.pdfResolution 89-156/3/2016Backup Material
Riviera_Beach_IT_Strategic_Master_Plan_2015-2020.pdfRiviera Beach IT Strategic Master Plan 20156/9/2016Backup Material
REVIEWERS:
DepartmentReviewerActionDate
Information TechnologyAnswererApproved6/9/2016 - 12:37 PM
Financesherman, randyRejected6/17/2016 - 11:27 AM
Information TechnologyAnswererApproved6/17/2016 - 12:37 PM
Financesherman, randyApproved7/13/2016 - 10:50 AM
AttorneyAnswererRejected7/22/2016 - 10:34 AM
Information TechnologyAnswererApproved7/22/2016 - 10:37 AM
Financesherman, randyApproved7/22/2016 - 12:53 PM
AttorneyAnswererApproved7/25/2016 - 4:56 PM
City ClerkRobinson, ClaudeneApproved7/26/2016 - 4:49 PM
City ManagerAnswererApproved7/26/2016 - 4:53 PM