Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 6/15/2016 
Agenda Category:CONSENT RESOLUTION
Subject: 

Purchase of  a new Logging Recorder to upgrade to a Digital P25 format required by Palm Beach County for a total of  $95,757.00 of which 50% will be reimbursed by the Palm Beach County 911 Emergency Management Grant in the amount of $47,878.50.

Recommendation/Motion: 

Staff recommends that the City Council approve the purchase of a new Logging Recorder to upgrade to a Digital P25 format as required by Palm Beach County for a total of  $95,757.00, of which 50% will be reimbursed by the Palm Beach County 911 Emergency Management Grant in the amount of $47,878.50.

Originating Dept Police  Costs $47,878.50 
User Dept.Police Funding Source124-0819-521-0-6404: Capital-Office Equipment & Furniture - $95,757.00
AdvertisedNo Budget Account Number124-0819-521-0-6404: Capital-Office Equipment & Furniture - $95,757.00
Date   
Paper   
Affected PartiesNot Required   
Background/Summary: 

The City received notice at the end of March 2016 that the Police Department needs to replace its Logging Recorder due to the P25 upgrade of the Countywide 800 MHz Radio System.  This was an unforeseen requirement.  The total cost to replace our current Logging Recorder to the new Digital P25 format required by Palm Beach County is $95,757.00.  Palm Beach County 911 Emergency Management has agreed to cover 50% of the Logging Recorder upgrade costs.

 

The Department received a proposal to upgrade its current system to a P25 Compliant System from its current provider, DSS Corporation.  Upgrading ensures all data can be transferred and employees are already trained on the system.  A full replacement system would cost an additional $30,000.00.  The Department recommends upgrading to the latest Equature P25 System.

 

Pursuant to the attached notice, the Riviera Beach Police Department must have the Logging Recorder upgraded to P25 Digital Format before the August 1, 2016, cutover or we will not be recording Radio Traffic.  Recorded radio traffic is critical to both criminal and administrative investigations.

 
Fiscal Years
Capital Expenditures$47,878.50
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city)$47,878.50 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
RESOLUTION_Purchase_of_P25_Digital_Logging_Recorder_Replacement_FINAL_06-14-2016.docxResolution - Purchase of Logging Recorder UpgradePD:6/14/2016Resolution
Notice_-_P25_Radio_Analog_Recorder_Replacement_from_PBC.pdfNotice: P25 Radio Analog Recorder Replacement from Palm Beach County5/23/2016Backup Material
DSS_Corp_Proposal_Logging_Recorder_Purchase.pdfPROPOSAL: DSS Corporation to Upgrade Logging Recorder to Digital Format5/23/2016Other
REVIEWERS:
DepartmentReviewerActionDate
Police Mitchell, DorothyApproved6/14/2016 - 5:46 PM