Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 6/1/2016 
Agenda Category:RESOLUTION

Subject: Resolution to award Parking Consultant Services contract to DESMAN Inc

Recommendation/Motion: Staff recommends contracting with DESMAN Inc to provide parking consultant services.

Originating Dept Finance  Costs  
User Dept. Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

The City of Riviera Beach is at a major crossroads in both its current ongoing development projects and future economic opportunities. For the first time in the City’s history, public parking considerations are impacting both private and municipal projects. The City and the City’s Community Development Agency (CRA) own developable properties both inside and outside of the boundaries. The parties are seeking consultant services to assist in the development of a comprehensive Parking Master Plan to guide the City through these changing times.

 

The City does not currently operate a true parking system, but with the development of the Marina District and Ocean Mall, now is the appropriate time to discuss the merits of creating such a system. 

The creation of a parking system should begin with a Parking Master Plan. A parking system, however organized, should be charged with carrying out several main functions outlined in a business or Parking Master Plan that identifies:

·         Parking program Goals and objectives;

·         Policies and plans;

·         Program standards and performance criteria;

·         Zoning requirements for parking;

·         Regulation of commercial parking;

·         Parking for specific public uses (parks, public-gathering places, beach);

·         Management and regulation of on-street parking:

·         Input and coordination enforcement of laws, regulations and codes concerning parking and how offenses are adjudicated;

·         Supporting economic growth; and

·         Development of coalitions and partnerships with business community organizations and major stakeholders

Funding to prepare a Parking Master Plan were included in the FY2016-FY2020 Capital Improvement Plan.

RFP 580-15 Parking Consultant Services was issued on December 27, 2015. On Tuesday, February 23, 2016 an evaluation committee, consisting of Danny Jones, Deputy City Manager; Terrence Bailey, City Engineer; Randy M. Sherman, Director of Finance and Administrative Services; DeAndrae Spradley, Principal Planner; Scott Evans, CRA Director of Planning and Development; and Pamela Daley, Senior Procurement Specialist convened to review and discuss the written responses to RFP #580-15, Parking Consultant Services. Written submittals were evaluated and ranked based on the criteria established in the City’s RFP. DESMAN Inc. received the highest ranking with a score of 105.8.

  

The contract identifies a number of Tasks to be performed. Work under the contract will be assigned by Task. DESMAN has reviewed all of the work previously prepared by the CRA’s parking consultant and will not replicate that work. Scope for many of the Tasks are clearly defined and budgets have been established. Where a budget has not yet been established for a Task, a budget will be set prior to assigning said Task.

 
Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
RES._-_AWARDING_CONTRACT_TO_DESMAN_INC_-_PARKING_CONSULTANT_SERVS.06012016.pdfRES. AWARDING CONTRACT DESMAN INC - PARKING CONSULTANT SERVS.060120166/1/2016Cover Memo
Purchasing_Letter_of_Recommendation.pdfPurchasing Recommendation3/29/2016Backup Material
5_23_16_Agreement_Parking_Consulting_Desman_03_28_2016_v4_with_exhibits.docDesman Contract5/23/2016Agreement
DESMAN__Proposal_RivieraBeach__FINAL.pdfDesman Proposal3/14/2016Backup Material
Evaluation_Committee.pdfEvaluation Committee3/14/2016Backup Material
Certificate_of_Liability_Insurance.pdfCertificate of Liability Insurance3/18/2016Backup Material
PARKING_STUDY_CAPITAL_SHEET.pdfParking Capital Sheet3/28/2016Backup Material
REVIEWERS:
DepartmentReviewerActionDate
Financesherman, randyApproved3/29/2016 - 2:40 PM
Financesherman, randyApproved3/29/2016 - 2:40 PM
AttorneyAnswererApproved3/30/2016 - 10:24 AM
City ClerkRobinson, ClaudeneApproved3/30/2016 - 2:18 PM
City ManagerAnswererApproved4/8/2016 - 4:45 PM