Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 3/2/2016 
Agenda Category:CONSENT RESOLUTION

Subject: A resolution of the City Council of the City Of Riviera Beach, Palm Beach County, Florida, authorizing the Mayor and City Clerk to execute an agreement with JH Sprague Consulting, LLC to provide consultation services on the marina project to assist with the development and implementation of the marina renovation and develop and monitor grant application processes; authorizing the Director of Finance & Administrative Services to make payments not to exceed $48,000.

Recommendation/Motion: 

Approval of the resolution and the agreement




Originating Dept City Manager  Costs 48,000 
User Dept.City Manager Funding SourceGrant fund budget
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

In Phase IIB of the marina development JH Sprague LLC, will prepare the submittal of an Environmental Resources Permit Application along with all required sketches and exhibits pertaining the next phase of the Riviera Beach Municipal Marina improvement project.  The City is in need of continued services of JH Sprague to ensure that the interests of the City are appropriately represented in the marina construction, for discussions with developers, prospective granting agencies, and to apply for additional grants.

Additionally, JH Sprague Consulting, LLC will prepare and apply for a grant from the Florida Inland Navigation District through the 2016 FIND assistance program to construct dock G for $1,250,000.

On February 17, 2010, City Council approved a conceptual plan for the Marina District. The proposed project included the engineering and design of the bulkhead and docks, seawall, utilities and storm water facilities.  In addition, JH Sprague was contracted by the City to write and attend the required meetings in order to move the work product through the system to meet all marina grant submission dates.  The efforts of JH Sprague, LLC have produced more than $6,000,000 in grant funds for the project

On July 19, 2012, the Palm Beach County Board of County Commission  approved modifications to the Interlocal Agreement with Palm Beach County to modify “Amendment Number 1” to the $5,000,000 Interlocal Agreement, between the City and the County, for marina improvements under the County’s 2004 Bond Issue for Waterfront Access Projects, to include the use of the balance of funds in the grant (approximately $3,800,000) for marina capital improvements (replacement) instead of repairs, and extended the expiration date of the agreement to December 31,2012.

Phase I of the Marina Construction was completed on December 28, 2012, and the grand opening was held on January 24, 2013. Attendees were very happy with the results of the
Phase I development of the Marina District. This Phase of the project was comprised of nearly 31,000 square feet of Marinetek concrete floating docks, Technomarine aluminum framed hardwood floating docks, 78 new slips, and nearly 1000 linear feet of alongside dockage. This Phase was constructed using the standard of a clean marina, and the City will strive for certification following the completion of Phase II.

The marina development was divided into phases for two primary reasons: first, to keep the marina open to local boaters and patrons, and second, the timing of project
funding. With additional funds from the Palm Beach County Water Access Grant
program, the development could be completed sooner.

Recommendation: Staff recommends that the City Council approve the attached resolution and agreement.

 



 

 
Fiscal Years20152016
Capital Expenditures34,00024,00
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount
Contractor Company Name
Contractor Contact
Contractor Address
Contractor Phone Number
Contractor Email
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
RESOLUTION_JHSprauge_FY16.docxRESOLUTION_JHSprauge_FY162/24/2016Cover Memo
JH_SPRAGUE_CONSULTING_LLC__Services_Contract_2016.docxJH SPRAGE Contract 20162/24/2016Cover Memo
RB_JHC_agreement_Scope_of_Work_2016.docxRB JHC Scope of Work 20162/24/2016Cover Memo
Exhibit_“B”_RB_JHC_agreement_Scope_of_Work_2016.docxRB JHC Scope of Work B 20162/24/2016Cover Memo
REVIEWERS:
DepartmentReviewerActionDate
City ManagerAnswererApproved2/24/2016 - 1:20 PM
Financesherman, randyRejected2/24/2016 - 1:29 PM
City ManagerAnswererApproved2/24/2016 - 1:30 PM
Financesherman, randyApproved2/24/2016 - 1:34 PM
AttorneyAnswererApproved2/24/2016 - 4:18 PM
City ClerkRobinson, ClaudeneApproved2/24/2016 - 5:20 PM
City ManagerAnswererApproved2/24/2016 - 5:47 PM