Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 3/16/2016 
Agenda Category:CONSENT RESOLUTION

Subject: To approve a Lease/Purchase Proposal with U.S. Bancorp Government Leasing and Finance, Inc. to finance the purchase of one (1) Rescue Truck.

Recommendation/Motion: Staff recommends approval of a Lease/Purchase Proposal with U.S. Bancorp Government Leasing and Finance, Inc. to finance the purchase of one (1) Rescue Truck.

Originating Dept Fire  Costs $351,598.23 
User Dept.Fire Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

Fire Rescue is seeking to lease/purchase one (1) Rescue Truck consistent with our Apparatus Replacement Plan. The item seeks Councils approval to enter into a three (3) year agreement with U.S. Bancorp Government Leasing.

 

The current proposal, based on the Florida Sheriffs Association pricing has a total cost of $340,373.44 before financing. Purchasing has identified “piggyback” financing from U.S. Bancorp Government Leasing that provides for annual payments of $117,199.41 for a total cost of $351,598.23 after 1.64% financing. The proposed lease includes annual payments in arrears, making the first payment due October 1, 2016, therefore having no fiscal impact on the FY 2016 budget. Two leases, FifthThird and US Bancorp #1, and the 2001 Wachovia loan, three debts totaling $684,590 annually, will be fully paid in FY2016 providing funds available to enter into this lease arrangement.

 

The aging fleets cost of ownership has increased significantly in past years, and this purchase will impact those costs. In fiscal year 2015, Fire Rescue spent approximately $260,000.00 on maintenance and repairs of emergency response apparatus. The Department will need to purchase the vehicles identified in the Apparatus Replacement Plan to impact the rising repair costs. The purchase will stabilize a much needed and “mission-critical” resource within the Fire Department.

The current proposal includes one (1) fully equipped Rescue Truck. Vehicles are delivered fully equipped with all emergency equipment (i.e. lights, sirens, warning devices, etc.)

 

 
Fiscal Years20172018201920202021
Capital Expenditures$117,199.41$117,199.41$117,199.41
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date10/01/2016 
Contract End Date10/01/2018
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount$351,598.23
Contractor Company NameUS Bancorp Government Leasing and Finance          
Contractor ContactDenise Beauchamp
Contractor Address950 17th Street
Denver, CO 80202
Contractor Phone Number(904) 284-3520
Contractor Emaildenise.beauchamp@usbank.com
Type of ContractPurchase
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
Resolution-New_Rescue-_2016_(1).docxResolution3/8/2016Resolution
Riviera_Bch_2016_Proposal_2-17-16.pdfHallmark Quote3/1/2016Backup Material
Rescue_Truck_TELP_022616.docLease Quote 3/1/2016Backup Material
Purchase_Contract-Signed.pdfPurchase Contract With Hallmark3/8/2016Agreement
REVIEWERS:
DepartmentReviewerActionDate
Fire AnswererApproved3/8/2016 - 12:58 PM
Financesherman, randyRejected3/8/2016 - 2:05 PM
Fire AnswererApproved3/8/2016 - 2:43 PM
Financesherman, randyApproved3/8/2016 - 3:18 PM
AttorneyAnswererApproved3/8/2016 - 3:48 PM
City ClerkAnswererApproved3/8/2016 - 4:28 PM
City ManagerAnswererApproved3/8/2016 - 4:45 PM