Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 2/17/2016 
Agenda Category:
Subject: Request approval of the contract between the Utility Special District and Underwater Solutions, Inc.
Recommendation/Motion: Staff requests approval of the contract between the Utility Special District and Underwater Solutions, Inc. for Water Tanks Inspection and Cleaning Services piggy-backing the contract with the Orlando Utilities Commission, Orlando Florida
Originating Dept UTILITY SPECIAL DISTRICT  Costs $37,090 
User Dept.UTILITY SPECIAL DISTRICT Funding Source
AdvertisedNo Budget Account Number411-1437-533-0-4607-WTP Repairs and Maintenance
Date   
Paper   
Affected PartiesNot Required   
Background/Summary: 
The Riviera Beach Utility Special District owns and operates four (4) one million gallon ground water storage tanks in the distribution system as well as four clearwells in the water treatment plant.  In accordance with the requirements outlined in the Florida Department of Environmental Protection (DEP) chapter 62-555.350, suppliers of water shall operate and provide maintenance to their public water supply systems.  The regulatory requirements of the this chapter states that storage infrastructure that is in contact with raw, partial treated, or finished drinking water shall be cleaned at least once every five years to remove biogrowths, calcium or iron/manganese deposits, and sludge from inside of the tanks; and shall be inspected for structural and coating integrity at least once every five years by personnel under the responsible charge of a professional engineer.  The Riviera Beach Utility Special District’s storage tanks are due for cleaning and inspection to be in accordance with the regulatory requirements of chapter 62-555.350. The District would like to utilize the efforts of Underwater Solutions Inc. to conduct the inspection and cleaning of the water storage facilities.  Underwater Solutions is a specialized diving inspection firm that holds all current certifications, safety records, safety & sanitation plans to perform the work without suspending operations of the water purveyor.  The water storage tanks are to be cleaned and inspected by certified divers while they are in service.  The firm shall provide all labor, equipment, and materials necessary to provide vacuum cleaning of the tank, sediment sampling and laboratory analysis, and disposal of liquid material removed from each water storage tank and disposal of solid material removed from each water storage tank.  The Contractor shall dispose of sediment in accordance with all applicable laws and regulations.  Upon completion of the cleaning and inspections, the contractor shall provide a written insured report, utilizing a registered Florida Professional Engineer, documenting the findings during the inspection, and an album of photographs, both underwater and above the water surface of the tank interior to include the dome and showing before and after photo of each tank.   USD will piggy-back the contract between Underwater Solutions Inc. and the Orlando Utilities Commission of Orlando, FL. 
Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start DateFebruary 18, 2016 
Contract End DateFebruary 18, 2017
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewaln/a
Dollar Amount$37,090
Contractor Company NameUnderwater Solutions, Inc.
Contractor ContactDavid M. Cornish, Director of Operations
Contractor AddressP.O. Box 208, Mattapoisett, MA 02739
Contractor Phone Number(508) 758-6126
Contractor Emailoffice@underwatersolutionsinc.com
Type of Contract
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
RESOLUTION.docRESOLUTION2/11/2016Resolution
Underwater_Solutions_Inc__Piggyback_fn_(2).docCONTRACT2/11/2016Agreement
Chapter_62-555.350_FAC_-_For_Attachement.docxDEP CHAPTER620555.3502/9/2016Backup Material
_16__PROPAGMT_Riviera_FL_(Updated).pdfUNDERWATER SOLUTIONS PROPOSAL2/9/2016Backup Material
Market_Research.pdfMarket Research2/11/2016Cover Memo
Underwater_Solutions_Piggyback_Permission.pdfAPPROVAL TO UTILIZE ORLANDO AGR2/10/2016Backup Material
RFP14_3615_OQ_Bid_Tab_For_Commission.xlsBID TABLULATION2/10/2016Backup Material
Qualified_Firm_Riveria_Beach__FL_2016.pdfQUALIFIED FIRM2/10/2016Backup Material
ORLANDO_EXECUTED_AGR.pdfORLANDO EXECUTED AGR 2/10/2016Agreement
REVIEWERS:
DepartmentReviewerActionDate
UtilityAnswererApproved2/10/2016 - 10:53 AM
Financesherman, randyRejected2/10/2016 - 1:20 PM
UtilityAnswererApproved2/10/2016 - 1:56 PM
Financesherman, randyApproved2/10/2016 - 2:16 PM
AttorneyAnswererRejected2/10/2016 - 3:33 PM
UtilityAnswererRejected2/11/2016 - 7:42 AM
UtilityGuarascio, MaryannApproved2/11/2016 - 7:42 AM
UtilityAnswererApproved2/11/2016 - 7:46 AM
Financesherman, randyApproved2/11/2016 - 8:19 AM
AttorneyAnswererApproved2/11/2016 - 2:26 PM
City ClerkAnswererApproved2/11/2016 - 4:51 PM
City ManagerAnswererApproved2/11/2016 - 6:18 PM