History for Banking Services RFP and Contract
•Current contract with BB&T was issued July 20, 2011 for a three term with two (2) renewal options of two (2) years each. The initial term ended in 2014 and the City will be coming up on end of first two year option period on July 19, 2016.
• An RFP was issued in July 2014 – Only one Proposal was received
•A second RFP for was issued in February 2015. Wells Fargo was ranked as the best overall firm.
•On September 16, 2015 the City Council opted not award a contract for Banking Services Agreement to Wells Fargo.
•Council directed that additional weighted criteria be added for what banking institutions have done for City of Riviera Beach
One vs. Multiple RFP Process for Banking Services
•City is considering multiple services including banking, merchant card, purchase card and lockbox.
•One approach is to include all of these services in a single RFP.
•Another option for consideration is to issue an RFP for each service individually.
•Each option has advantages and disadvantages including the commitment of City staff resources and the consideration of individual contracts versus a single contract.
Separate Services RFP Process
•One aspect to consider with the RFP for each service option approach is that this may provide the opportunity for additional respondents for each individual service.
•Some companies focus on a certain niche and may not be qualified to respond to a RFP that requires qualifications to provide multiples services, thus possibly excluding a qualified provider for one of the individual services the City is soliciting.
•Even if the City may ultimately decide to utilize the same company for more than one service, the issuance of multiple RFPs may create an opportunity for the City to be more selective and may also allow for a more competition for each specific service.
OIG ISSUES WITH P-Card
•Operating two card programs
•BB&T
•Bank of America
•Control and Reporting
P-Card ISSUES TO BE CONSIDERED
•The City currently pays $25/year for each Bank of America card for 8 cardholders. The City also pays $25/month for statements.
•BB&T only has Customer Service available Monday- Saturday from 0600 to midnight
•Recent incident Halloween weekend and the gas pumps went down. Attempts were made to contact BB&T after this window of time with no success. Staff then called Bank America to make emergency arrangements at a local gas station. It is imperative to have the ability to talk to a representative after hours in an emergency situation.
•The City is not receiving a rebate for card usage
•JP Morgan used in Palm Beach Gardens pays 1.21% under $1,000,000 of purchases and 1.6% for greater amounts
•Suntrust used in Jupiter and North Palm Beach pays 1.35%
•Bank of America used in Boca Raton pays 1.5%