Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 12/2/2015 
Agenda Category:REGULAR RESOLUTION
Subject: Authorization to negotiate lease terms for rental office space for best value based on current market conditions.
Recommendation/Motion: Authorize staff to enter into negotiation for approximately 2,755 square feet of office space at the Port Center.
Originating Dept Purchasing and Human Resources  Costs  
User Dept.Purchasing and Human Resources Funding Source
AdvertisedNo Budget Account Number
Date   
Paper   
Affected PartiesNot Required   
Background/Summary: 

The Human Resource Department and Purchasing Division require office space to support current staffing levels. The additional lease space will provide Human Resources with office space for 2 budgeted staff positions  and also provide space to test applicants and file storage. Purchasing will acquire space to locate 6 purchasing staff members and 1 mailroom staff member in addition to a conference room to negotiate contracts and bid openings.

Staff has identified space suitable for the needs of the City on the third floor of the Port Center. Staff is seeking authorization to enter into negotiations. A final lease would be brought back to Council for approval. 

 Funding is required over three fiscal years.

 
Fiscal Years201620172018
Capital Expenditures
Operating Costs31,23355,100.0021,867
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start DateDecemvber 2015 
Contract End DateDecember 2017
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount55,100.00
Contractor Company NameGSH Holly, LLC
Contractor Contact

Elliot Zeitune and/or Jana L. DuPree

U.S. Realty

 

Contractor Address

1515 N. Flagler Dr.

Suite 100 West Palm Beach Florida 33401

Contractor Phone Number561-881-5417
Contractor EmailJana@aetnarealty.com
Type of ContractProfessional services
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
Resolution_-Lease_Office_Space_Negotiation_(1).docxResolution to Authorize Negotiation11/24/2015Cover Memo
Port_Center_312.pdfPort Center Drawing - Office 31211/23/2015Cover Memo
REVIEWERS:
DepartmentReviewerActionDate
PurchasingAnswererApproved11/23/2015 - 2:43 PM
Financesherman, randyRejected11/23/2015 - 3:04 PM
PurchasingAnswererApproved11/23/2015 - 3:25 PM
Financesherman, randyRejected11/23/2015 - 3:35 PM
PurchasingAnswererApproved11/23/2015 - 4:08 PM
Financesherman, randyApproved11/23/2015 - 4:13 PM
AttorneyAnswererRejected11/24/2015 - 10:47 AM
PurchasingAnswererApproved11/24/2015 - 11:31 AM
Financesherman, randyApproved11/24/2015 - 11:49 AM
AttorneyAnswererApproved11/24/2015 - 2:50 PM
City ClerkRobinson, ClaudeneApproved11/24/2015 - 3:17 PM
City ManagerAnswererApproved11/24/2015 - 3:21 PM