| | | | | | | | CITY OF RIVIERA BEACH CITY COUNCIL AGENDA ITEM SUMMARY | | | | | | | |
| | | | | | | | Meeting Date: | 1/20/2016 | Agenda Category: | CONSENT RESOLUTION |
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| | | | | | | | Subject: | The approval in the extension for Contract for Consulting and Professional Services with Investment Manager, Public Trust Advisors, LLC. |
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| | | | | | | | Recommendation/Motion: | Approve contract extension
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| | | | | | | | Originating Dept | Finance | | Costs | Public Trust Advisors, LLC will provide monthly invoices to the City showing the calculation of the fees and amount due for the previous month. Fees are based via basis points: 0-$20mm (6bps), over $20mm (5bps), and all bond proceeds (3bps). | User Dept. | Finance | | Funding Source | | Advertised | No | | Budget Account Number | 001-0308-513-0-3106 (City Funds)
311-1127-541-0-6351 (Bond Proceeds) | Date | | | | | Paper | | | | | Affected Parties | Not Required | | | |
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| | | | | | | | Background/Summary: | The City issued a Request for Proposal (RFP 449-14) seeking for qualified Investment Managers to fulfill the role as the City's Investment Advisors. On June 20, 2014, Public Trust Advisors, LLC submitted their proposal. On August 22 and 29, 2014, responsive firms gave oral presentations. On September 22, 2014 the Evaluation Committee convened to review and discuss the responses to RFP 449-14. The Evaluation Committee agreed the proposal submitted by Public Trust Advisors, LLC best satisfied the requirements established in the RFP.
The City entered into a one year Professional Service agreement with Public Trust Advisors, LLC on December 1, 2014 to provides investment management and advisory service with two optional one year renewals at the City's discretion, that would extend to November 30, 2016.
Please note that in accordance to the City's Investment Policy-Delegation of Authority, the City shall employ Investment Managers to assist in the investing, monitoring, or advising of the City's investments.
The City desires for Public Trust Advsiors, LLC to continue their efforts in providing investment management and advisory services. The City is requesting to extend the contract expiration date from December 1, 2015 to November 30, 2016. Under the City Manager's signature authority, a 60-day extension from December 1, 2015 to January 31, 2016 was issued to maintain contract compliance until a full year's extension could be executed. |
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| | | | | | | | Fiscal Years | 2016 | | | | | Capital Expenditures | | | | | | Operating Costs | | | | | | External Revenues | | | | | | Program Income (city) | | | | | | In-kind Match (city) | | | | | | Net Fiscal Impact | | | | | | NO. Additional FTE Positions
(cumulative) | | | | | |
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| | | | | | | | A. Finance Department Comments: | | | B. Purchasing/Intergovernmental Relations/Grants Comments: | | | C. Department Director Review: | |
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| | | | | | | | Contract Start Date | 12/01/2014 | Contract End Date | 12/01/2015 | Renewal Start Date | 12/01/2015 | Renewal End Date | 11/30/2016 | Number of 12 month terms this renewal | Two optional one year renewals, at the City discretion. | Dollar Amount | The dollar amount varies monthly based on fund balances. | Contractor Company Name | Public Trust Advisors, LLC | Contractor Contact | John F. Grady III, CTP
4767 New Board Street
Orlando, FL 32814
407-514-2727 (Office)
407-701-8002 (Mobile)
| Contractor Address | Public Trust Advisors, LLC
999 18th Street, Suite 1230
Denver, CO 80202
Corporate Office Location | Contractor Phone Number | John F. Grady III: 407-514-2727 (Office), 407-701-8002 (Mobile) | Contractor Email | John.Grady@PublicTrustAdvisors.com | Type of Contract | Professional services | Describe | |
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REVIEWERS: | Department | Reviewer | Action | Date | Finance | sherman, randy | Approved | 11/20/2015 - 11:57 AM | Finance | sherman, randy | Approved | 11/20/2015 - 11:58 AM | Attorney | Answerer | Rejected | 11/23/2015 - 1:38 PM | Finance | sherman, randy | Approved | 11/23/2015 - 2:54 PM | Finance | sherman, randy | Approved | 11/23/2015 - 2:55 PM | Attorney | Answerer | Rejected | 11/24/2015 - 11:03 AM | Finance | sherman, randy | Approved | 11/24/2015 - 11:13 AM | Finance | sherman, randy | Approved | 11/24/2015 - 11:13 AM | Attorney | Answerer | Rejected | 11/24/2015 - 2:52 PM | Finance | sherman, randy | Approved | 11/24/2015 - 3:38 PM | Finance | sherman, randy | Approved | 11/24/2015 - 3:39 PM | Attorney | Answerer | Rejected | 11/25/2015 - 9:52 AM | Finance | sherman, randy | Rejected | 12/18/2015 - 2:10 PM | Finance | sherman, randy | Approved | 1/12/2016 - 3:10 PM | Finance | sherman, randy | Approved | 1/12/2016 - 3:10 PM | Finance | sherman, randy | Approved | 1/12/2016 - 3:10 PM | Attorney | Answerer | Approved | 1/13/2016 - 12:52 PM | City Clerk | Answerer | Approved | 1/13/2016 - 1:16 PM | City Manager | Answerer | Approved | 1/13/2016 - 1:47 PM |
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