Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 1/20/2016 
Agenda Category:CONSENT RESOLUTION

Subject: The approval in the extension for Contract for Consulting and Professional Services with Investment Manager, Public Trust Advisors, LLC.

Recommendation/Motion: 

 Approve contract extension

 


Originating Dept Finance  Costs Public Trust Advisors, LLC will provide monthly invoices to the City showing the calculation of the fees and amount due for the previous month. Fees are based via basis points: 0-$20mm (6bps), over $20mm (5bps), and all bond proceeds (3bps).  
User Dept.Finance Funding Source
AdvertisedNo Budget Account Number

001-0308-513-0-3106 (City Funds)

311-1127-541-0-6351 (Bond Proceeds)

Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 

The City issued a Request for Proposal (RFP 449-14) seeking for qualified Investment Managers to fulfill the role as the City's Investment Advisors. On June 20, 2014, Public Trust Advisors, LLC submitted their proposal. On August 22 and 29, 2014,  responsive firms gave oral presentations. On September 22, 2014 the Evaluation Committee convened to review and discuss the responses to RFP 449-14.  The Evaluation Committee agreed the proposal submitted by Public Trust Advisors, LLC best satisfied the requirements established in the RFP.

The City entered into a one year Professional Service agreement with Public Trust Advisors, LLC on December 1, 2014 to provides investment management and advisory service with two optional one year renewals at the City's discretion, that would extend to November 30, 2016.

Please note that in accordance to the City's Investment Policy-Delegation of Authority, the City shall employ Investment Managers to assist in the investing, monitoring, or advising of the City's investments.

The City desires for Public Trust Advsiors, LLC to continue their efforts in providing investment management and advisory services. The City is requesting to extend the contract expiration date from December 1, 2015 to November 30, 2016. Under the City Manager's signature authority, a 60-day extension from December 1, 2015 to January 31, 2016 was issued to maintain contract compliance until a full year's extension could be executed.

 
Fiscal Years2016
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date12/01/2014 
Contract End Date12/01/2015
Renewal Start Date12/01/2015
Renewal End Date11/30/2016
Number of 12 month terms this renewalTwo optional one year renewals, at the City discretion.
Dollar AmountThe dollar amount varies monthly based on fund balances.
Contractor Company NamePublic Trust Advisors, LLC
Contractor Contact

John F. Grady III, CTP

4767 New Board Street

Orlando, FL 32814

407-514-2727 (Office)

407-701-8002 (Mobile)

 

Contractor Address

Public Trust Advisors, LLC

999 18th Street, Suite 1230

Denver, CO 80202

Corporate Office Location
Contractor Phone NumberJohn F. Grady III: 407-514-2727 (Office), 407-701-8002 (Mobile)
Contractor EmailJohn.Grady@PublicTrustAdvisors.com
Type of ContractProfessional services
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
Riviera_Beach_PTA_Amendment_1_1101112016.pdfContract Extension1/12/2016Agreement
Resolution-PTA_extension.pdfResolution PTA Extension1/14/2016Resolution
PTA-Contract_Extension_to_01.30.16.pdf60 Day Contract Extension1/6/2016Backup Material
PTA_Agreement.pdfPTA contract 201411/24/2015Agreement
City_of_Riviera_Beach_Summary_Statement_for_September_2015.pdfMonthly Investment stmt 09302015 (City Funds)11/12/2015Backup Material
City_of_Riviera_Beach_Bond_Proceeds_Summary_Statement_for_September_2015.pdfMonthly Investment stmt 09302015 (Bond Proceeds)11/12/2015Backup Material
Riviera_Beach_Presentation_For_Council_Dec_2nd_FINAL.pdfPTA-City of Riviera Annual Review Presentation11/12/2015Presentation
REVIEWERS:
DepartmentReviewerActionDate
Financesherman, randyApproved11/20/2015 - 11:57 AM
Financesherman, randyApproved11/20/2015 - 11:58 AM
AttorneyAnswererRejected11/23/2015 - 1:38 PM
Financesherman, randyApproved11/23/2015 - 2:54 PM
Financesherman, randyApproved11/23/2015 - 2:55 PM
AttorneyAnswererRejected11/24/2015 - 11:03 AM
Financesherman, randyApproved11/24/2015 - 11:13 AM
Financesherman, randyApproved11/24/2015 - 11:13 AM
AttorneyAnswererRejected11/24/2015 - 2:52 PM
Financesherman, randyApproved11/24/2015 - 3:38 PM
Financesherman, randyApproved11/24/2015 - 3:39 PM
AttorneyAnswererRejected11/25/2015 - 9:52 AM
Financesherman, randyRejected12/18/2015 - 2:10 PM
Financesherman, randyApproved1/12/2016 - 3:10 PM
Financesherman, randyApproved1/12/2016 - 3:10 PM
Financesherman, randyApproved1/12/2016 - 3:10 PM
AttorneyAnswererApproved1/13/2016 - 12:52 PM
City ClerkAnswererApproved1/13/2016 - 1:16 PM
City ManagerAnswererApproved1/13/2016 - 1:47 PM