Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 12/14/2015 
Agenda Category:

Subject: Approval of the contract between the Utility Special District and PJ's Land Clearing & Excavating, Inc. for removal and disposal of Lime Sludge

Recommendation/Motion: Staff recommends approval of the contract between the Utility Special District and PJs Land Clearing & Excavating, Inc. for removal and disposal of Lime Sludge.

Originating Dept UTILITY DISTRICT  Costs $49,500 
User Dept.UTILITY DISTRICT Funding Source
AdvertisedNo Budget Account Number411-1437-533-0-5208
Date   
Paper   
Affected PartiesNot Required   

Background/Summary: 
The City of Riviera Beach Utility District is in need of lime sludge hauling services at the Water Treatment Plant.  PJ's Land Clearing & Excavating, Inc is the current lime sludge hauler for the City of Lake Worth.  It is the intent of the Utility District to piggyback the current Lake Worth lime sludge hauling contract to take advantage of the preferred pricing. 

PJ Land Clearing & Excavating, Inc. is in good standing with Lake Worth and has performed very well on this contract according to Lake Worth staff.  The Riviera Beach Water Treatment Plant has a current stock pile of lime sludge that should be removed as quickly as possible to allow for continuing operation.  Once the stock pile is removed, this will allow for a more efficient operation of the storage yard.  The two existing “save all” basins are also used for lime sludge storage and backwashing.  These two basins will also be cleared by PJ Land Clearing & Excavation, Inc. on a regular basis.

The two basins are used to backwash the water treatment plant softeners.  The lime sludge settles in the two basins and then the solids are removed by mechanical equipment and loaders.  The solids are stock piled on the ground at the north end of the water plant property.  The lime sludge solid then dewaters over time.  In past years, this dried lime sludge was hauled away by road contractors to be used and mixed with road base.

The use of lime sludge as an admixture to roadway bases was disallowed by the Florida Department of Transportation approximately 8 years ago.  Due to this change, contractors no longer came to the City’s Water Treatment Plant to haul away the existing lime sludge.  Therefore, a stock pile of material has occurred and has to be hauled away on a contract basis.  Utility District staff contacted neighboring Water Treatment Plants to determine the most economical way to dispose of lime sludge.  The two most similar plants to the Riviera Beach Plant are Seacoast’s Richard Road Plant and the City of Lake Worth’s Water Treatment Plant.  The contractors for both of those plants were contacted by Utility District staff.  Both contractors visited the Riviera Beach Plant.  PJ Land Clearing & Excavation, Inc. was selected based upon the level of service provided and the economical pricing they offered.

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Fiscal Years
Capital Expenditures
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date12/15/15 
Contract End Date12/15/16
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewal
Dollar Amount49,500
Contractor Company NamePJ's Land Clearing & Excavating, Inc.
Contractor ContactPatrick Wilson, President
Contractor Address9396 Pinion Drive
Lake Worth, FL 33467
Contractor Phone Number561-740-9938
Contractor Emailpaw@pjslandclearing.com
Type of ContractPersonal Services
DescribeService Contract
ATTACHMENTS:
File NameDescriptionUpload DateType
FINAL_2015_RESOLUTION_PJ_S_LAND_CLEARING_AND_EXCAVATING_FINAL_RESOLUTION-2.docRESOLUTION11/21/2015Resolution
AGREEMENT_WITH_SCOPE_OF_WORK_DECEMBER_2015.docSERVICE CONTRACT12/3/2015Agreement
REVISED_Initialed_Recommenation.pdfPURCHASING RECOMMENDATION12/3/2015Backup Material
market_research_lime_sludge_120415_PURCHASING.pdfMARKET RESEARCH LIME SLUDGE PRICING12/4/2015Backup Material
LAKE_WORTH_IFB_UT-WT-12-13-1111.pdfLAKE WORTH INFORMATION FOR BID9/11/2015Backup Material
Signed_Contract_PJs_WITH_LAKE_WORTH.pdfLAKE WORTH AGREEMENT WITH PJ'S LAND CLEARING 9/11/2015Agreement
REVIEWERS:
DepartmentReviewerActionDate
UtilityAnswererApproved9/16/2015 - 9:12 AM
Financesherman, randyRejected10/9/2015 - 9:08 AM
UtilityAnswererApproved12/3/2015 - 7:31 AM
Financesherman, randyRejected12/4/2015 - 9:57 AM
UtilityAnswererApproved12/4/2015 - 1:16 PM
Financesherman, randyApproved12/4/2015 - 1:19 PM
AttorneyAnswererApproved12/8/2015 - 10:10 AM
City ClerkRobinson, ClaudeneApproved12/8/2015 - 1:35 PM
City ManagerAnswererApproved12/8/2015 - 2:15 PM