Item Coversheet

CITY OF RIVIERA BEACH CITY COUNCIL
AGENDA ITEM SUMMARY

Meeting Date: 11/18/2015 
Agenda Category:CONSENT RESOLUTION

Subject: 

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVIERA BEACH, PALM BEACH COUNTY, FLORIDA, AWARDING THE SERVICE CONTRACT FOR BID NO. 507-15 FOR A PERIOD OF TWO (2) YEARS WITH THE OPTION OF ONE (1) ADDITIONAL 12 MONTH RENEWAL TERM TO DIRT & RESTORATION CUSTOM AUTO DETAILING OF RIVIERA BEACH, FLORIDA TO PROVIDE WASHING AND DETAILING SERVICES OF CITY OWNED VEHICLES AT AN ANNUAL RATE NOT TO EXCEED $54,000; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID CONTRACT; AND AUTHORIZING THE CITY MANAGER TO EXECUTE RENEWAL AS DETAILED IN THE CONTRACT; AND AUTHORIZING THE DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES TO MAKE PAYMENTS FROM THE APPROPRIATE OPERATING ACCOUNTS; AND PROVIDING AN EFFECTIVE DATE.


Recommendation/Motion: Staff recommends that City Council approve the contract with Dirt & Restoration Custom Auto Detailing & Pressure Cleaning.

Originating Dept Purchasing  Costs Estimated $54,000.00 annually. 
User Dept.Citywide Departmental Use  Funding Source
AdvertisedYes Budget Account NumberMultiple
Date   
PaperThe Palm Beach Post   
Affected PartiesNotified   

Background/Summary: 

Consistent with the City of Riviera Beach Procurement Code Chapter 16.5 (Municode), an invitation for bids were advertised in the “Legal Notices” section of the Palm Beach Post on March 15, 2015 to solicit qualified bidders to provide washing and detailing for City owned vehicles. The scope of work consists of providing a mobile, on-site vehicle for washing and detailing services for the City for a per unit charge.

To provide additional exposure and to ensure maximum competition for the project, it was also advertised on the City’s internet website and DemandStar.com on March 17, 2015. Moreover,  the solicitation was forwarded to eight (8) separate vendors which provide similar services in the Palm Beach County area.  

Bid proposals were publicly opened and announced on March 31, 2015 at 3:30 p.m. in the Council Chambers. Three vendors responded to the solicitation.

The low bid was submitted by Dirt & Restoration Custom Auto Detailing of Riviera Beach, Florida, and has been determined to be a responsive and responsible bidder. The contractor is registered with the City of Riviera Beach and had a prior Personal Service Agreement for car detailing with the City of Riviera Beach Police Department in the past.

 
Fiscal Years20162017
Capital Expenditures$54,000.00$54,000.00
Operating Costs
External Revenues
Program Income (city)
In-kind Match (city) 
Net Fiscal Impact
NO. Additional FTE Positions
(cumulative)

III. Review Comments

A. Finance Department Comments:
 
B. Purchasing/Intergovernmental Relations/Grants Comments:
 
C. Department Director Review:
Contract Start Date 
Contract End Date
Renewal Start Date
Renewal End Date
Number of 12 month terms this renewalOne (1)
Dollar Amount$ 54,000.00 Annually
Contractor Company NameDirt & Restoration Custom Auto Detailing & Pressure Cleaning
Contractor ContactDerrick Burns, Owner
Contractor Address310 West 22nd Court
Riviera Beach, FL 33404
Contractor Phone Number561-215-2499
Contractor EmailBurnsDerrick310@comcast.net
Type of ContractProfessional services
Describe
ATTACHMENTS:
File NameDescriptionUpload DateType
D_R_CONTRACT_EXHIBIT_A.pdfExhibit A5/7/2015Cover Memo
D_R_CONTRACT_EXHIBIT_B.pdfExhibit B5/7/2015Cover Memo
D_R_CONTRACT_EXHIBIT_C.pdfExhibit C5/7/2015Cover Memo
City_Wide_Auto_Detailing.pdfRecommendation 10/13/2015Other
BID_50715_CITYWIDE_AUTO_DETAILING_CONTRACT.pdfCONTRACT10/16/2015Agreement
Resolution_-_BID_50715_Revised.pdfRESOLUTION11/9/2015Cover Memo
REVIEWERS:
DepartmentReviewerActionDate
PurchasingAdmin, DefaultRejected5/7/2015 - 12:59 PM
PurchasingAdmin, DefaultApproved10/13/2015 - 5:18 PM
PurchasingAdmin, DefaultApproved10/13/2015 - 5:18 PM
Financesherman, randyRejected10/13/2015 - 5:28 PM
PurchasingAdmin, DefaultApproved10/13/2015 - 7:37 PM
Financesherman, randyApproved10/14/2015 - 1:02 PM
AttorneyAnswererApproved10/14/2015 - 4:58 PM
City ClerkAnswererRejected10/15/2015 - 10:45 AM
PurchasingAdmin, DefaultApproved10/16/2015 - 4:32 PM
Financesherman, randyRejected11/4/2015 - 9:42 AM
PurchasingAdmin, DefaultApproved11/5/2015 - 3:30 PM
Financesherman, randyApproved11/6/2015 - 2:01 PM
AttorneyAnswererApproved11/9/2015 - 11:03 AM
City ClerkAnswererApproved11/9/2015 - 5:13 PM
City ManagerAnswererApproved11/9/2015 - 7:39 PM