| | | | | | | | CITY OF RIVIERA BEACH CITY COUNCIL AGENDA ITEM SUMMARY | | | | | | | |
| | | | | | | | Meeting Date: | 11/18/2015 | Agenda Category: | CONSENT RESOLUTION |
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| | | | | | | | Subject: | A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVIERA BEACH, PALM BEACH COUNTY, FLORIDA, AWARDING THE SERVICE CONTRACT FOR BID NO. 507-15 FOR A PERIOD OF TWO (2) YEARS WITH THE OPTION OF ONE (1) ADDITIONAL 12 MONTH RENEWAL TERM TO DIRT & RESTORATION CUSTOM AUTO DETAILING OF RIVIERA BEACH, FLORIDA TO PROVIDE WASHING AND DETAILING SERVICES OF CITY OWNED VEHICLES AT AN ANNUAL RATE NOT TO EXCEED $54,000; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID CONTRACT; AND AUTHORIZING THE CITY MANAGER TO EXECUTE RENEWAL AS DETAILED IN THE CONTRACT; AND AUTHORIZING THE DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES TO MAKE PAYMENTS FROM THE APPROPRIATE OPERATING ACCOUNTS; AND PROVIDING AN EFFECTIVE DATE. |
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| | | | | | | | Recommendation/Motion: | Staff recommends that City Council approve the contract with Dirt & Restoration Custom Auto Detailing & Pressure Cleaning. |
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| | | | | | | | Originating Dept | Purchasing | | Costs | Estimated $54,000.00 annually. | User Dept. | Citywide Departmental Use | | Funding Source | | Advertised | Yes | | Budget Account Number | Multiple | Date | | | | | Paper | The Palm Beach Post | | | | Affected Parties | Notified | | | |
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| | | | | | | | Background/Summary: | Consistent with the City of Riviera Beach Procurement Code Chapter 16.5 (Municode), an invitation for bids were advertised in the “Legal Notices” section of the Palm Beach Post on March 15, 2015 to solicit qualified bidders to provide washing and detailing for City owned vehicles. The scope of work consists of providing a mobile, on-site vehicle for washing and detailing services for the City for a per unit charge.
To provide additional exposure and to ensure maximum competition for the project, it was also advertised on the City’s internet website and DemandStar.com on March 17, 2015. Moreover, the solicitation was forwarded to eight (8) separate vendors which provide similar services in the Palm Beach County area.
Bid proposals were publicly opened and announced on March 31, 2015 at 3:30 p.m. in the Council Chambers. Three vendors responded to the solicitation.
The low bid was submitted by Dirt & Restoration Custom Auto Detailing of Riviera Beach, Florida, and has been determined to be a responsive and responsible bidder. The contractor is registered with the City of Riviera Beach and had a prior Personal Service Agreement for car detailing with the City of Riviera Beach Police Department in the past. |
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| | | | | | | | Fiscal Years | 2016 | 2017 | | | | Capital Expenditures | $54,000.00 | $54,000.00 | | | | Operating Costs | | | | | | External Revenues | | | | | | Program Income (city) | | | | | | In-kind Match (city) | | | | | | Net Fiscal Impact | | | | | | NO. Additional FTE Positions
(cumulative) | | | | | |
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| | | | | | | | A. Finance Department Comments: | | | B. Purchasing/Intergovernmental Relations/Grants Comments: | | | C. Department Director Review: | |
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| | | | | | | | Contract Start Date | | Contract End Date | | Renewal Start Date | | Renewal End Date | | Number of 12 month terms this renewal | One (1) | Dollar Amount | $ 54,000.00 Annually | Contractor Company Name | Dirt & Restoration Custom Auto Detailing & Pressure Cleaning | Contractor Contact | Derrick Burns, Owner | Contractor Address | 310 West 22nd Court
Riviera Beach, FL 33404 | Contractor Phone Number | 561-215-2499 | Contractor Email | BurnsDerrick310@comcast.net | Type of Contract | Professional services | Describe | |
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REVIEWERS: | Department | Reviewer | Action | Date | Purchasing | Admin, Default | Rejected | 5/7/2015 - 12:59 PM | Purchasing | Admin, Default | Approved | 10/13/2015 - 5:18 PM | Purchasing | Admin, Default | Approved | 10/13/2015 - 5:18 PM | Finance | sherman, randy | Rejected | 10/13/2015 - 5:28 PM | Purchasing | Admin, Default | Approved | 10/13/2015 - 7:37 PM | Finance | sherman, randy | Approved | 10/14/2015 - 1:02 PM | Attorney | Answerer | Approved | 10/14/2015 - 4:58 PM | City Clerk | Answerer | Rejected | 10/15/2015 - 10:45 AM | Purchasing | Admin, Default | Approved | 10/16/2015 - 4:32 PM | Finance | sherman, randy | Rejected | 11/4/2015 - 9:42 AM | Purchasing | Admin, Default | Approved | 11/5/2015 - 3:30 PM | Finance | sherman, randy | Approved | 11/6/2015 - 2:01 PM | Attorney | Answerer | Approved | 11/9/2015 - 11:03 AM | City Clerk | Answerer | Approved | 11/9/2015 - 5:13 PM | City Manager | Answerer | Approved | 11/9/2015 - 7:39 PM |
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